The division's offices accomplish a wide array of tasks to keep Ä¢¹½tv's constituents connected to the university, to engage volunteers, and to act as good stewards for those who support the university.
Advancement Services
724-357-5662
Manages biographical and other data, acts as the receiving arm for gifts to the university, oversees gift reporting.
Alumni and Friends
724-357-7942
Plans and hosts most events for alumni, manages the online alumni community, oversees the Distinguished Alumni Awards program, Alumni Reunion Weekend, and the alumni portion of Homecoming weekend.
Development/Fundraising
724-357-2324
Developing financial support for the university, this area includes Annual Giving and Phonathon, major giving, development research, and donor relations.
Engagement and University Events
724-357-2145
The Office of Engagement and University Events manages over 250 events of various types each year. Our primary focus is on the president's entertaining schedule and other major university events, although we work with many campus departments to help develop, implement, and support Ä¢¹½tv events.
In order to define our office more clearly and clarify who we are to the Ä¢¹½tv community, we offer the following explanations. We have taken all events in which we have played a role and divided them into one of the categories listed below.
Presidential Event
The President has initiated the event and defines the event.
Examples include Faculty Forum, Opening of the Academic Year and Reception, President’s Box at football games, lunches/dinners hosted by the President, President’s Holiday Party for his staff.
Role of Office of Engagement and University Events: On-site expertise. Responsible for the full scope of the event.
Funding: The President’s Office pays for the event.
Major University Event
It is a university-wide event whose target audience encompasses many cross sections of the university community and external audiences. The President is in attendance or is a major participant of the event.
Examples include Family Weekend, ribbon-cutting ceremonies, groundbreaking ceremonies, naming ceremonies, open houses, Council of Trustees meetings, Crimson Huddles, pre-basketball receptions, Commencement and receptions, Freshman Convocation, faculty receptions, welcome receptions, Service Awards Luncheon, 9/11 Ceremony, Distinguished Alumni Gala, Celebration of Philanthropy, Volunteer Appreciation Breakfast, Athletics Hall of Fame.
Role of Office of Engagement and University Events: On-site expertise. Responsible for much of the event, including invitations, food arrangements, music, flowers, etc. Often will be part of a committee effort.
Funding: Procuring funds for the event is the responsibility of the sponsoring unit or department. Request for funding support from the President may be requested through the appropriate channels. The President may be paying for his part in the event.
University Event
It is a university event that is smaller in scope and the target audience is a more defined group. The President is/is not in attendance.
Examples include Museum Gala, search committees, Homecoming Weekend, New Faculty Orientation Luncheon.
Role of Office of Engagement and University Events: The Engagement and University Events Office can make recommendations in an advisory capacity, but are not responsible for the total event. Not necessary for on-site expertise (at the discretion of the Engagement and University Events Office).
Funding: Procuring funds for the event is the responsibility of the sponsoring unit or department. Request for funding support from the President may be requested through the proper channels.
Community-Sponsored Event
Not a university event; but the Office of Engagement and University Events has been asked to oversee or make recommendations, often because the President will be in attendance.
Examples include Rotary Club reception/dinner, Leader’s Circle (President’s Medal of Distinction), Senator Pittman Event, US Naturalization Ceremony.
Role of Office of Engagement and University Events: The Engagement and University Events Office makes recommendations. Not necessary for on-site expertise (at the discretion of the Engagement and University Events Office).
Funding: It should be a direct bill/private pay to the responsible person/group.
Request for Services
-
A/V Request for Services (should be submitted at least three weeks prior to event)
All requests will be reviewed by the department to assess and determine the level of support to be provided for an event.
Strategic Partnerships
724-357-3317
Initiates and manages partnerships of corporations, foundations, community agencies, and government with Ä¢¹½tv. Initiates and coordinates university-wide fundraising efforts for multiple academic and program areas.